Faster RFQs.
Better margins.
Complete control, dock to delivery.
Ship chandling is the most time-sensitive supply chain in the world. Every RFQ must be read fast, priced right, sourced competitively and delivered to the vessel on time.
A2000ERP runs the entire workflow from vessel enquiry, quotation and procurement to warehouse picking, vessel delivery, e-invoicing and profit reporting in one connected system.
Ship chandling is not normal trading or wholesale distribution.
A single RFQ may carry hundreds of line items with incomplete descriptions and codes that follow IMPA, ISSA, customer or supplier conventions all at once.
Vessel ETAs change. Deliveries happen at berth, port, anchorage or by launch. Substitutions need approval. Proof of delivery must be traceable. And margins vanish the moment costs, quantities or exchange rates are wrong.
Generic accounting or inventory software can't handle this without spreadsheets, manual checking and duplicated work. A2000ERP replaces scattered emails, Excel files and disconnected accounts with one ERP workflow.
One system, the whole way from enquiry to profit.
Each stage flows into the next; no re-keying between operations and finance.
Capture RFQs faster
Receive vessel enquiries from email, Excel, PDF or scanned documents. OCR and AI-assisted processing cut manual data entry and speed up RFQ prep.
Match IMPA, ISSA & internal codes
Maintain a structured marine database mapping IMPA, ISSA, customer references, supplier codes and your own stock codes together.
Generate accurate quotations quickly
Build quotes from stock availability, last selling prices, customer price lists, supplier costs, margin rules, currency rates and substitute options.
Compare supplier prices before you commit
Send supplier RFQs, compare purchase prices, check lead times and confirm availability before finalising the customer quote or PO.
Control stock, warehouse & expiry
Manage inventory across warehouses, locations, batches and expiry dates — critical for provisions, consumables and regulated supplies.
Manage vessel, port & delivery details
Link every confirmed order to vessel, agent, owner, ETA, port, berth, delivery location and instructions.
Handle substitutions, claims & short supply
Record approved substitutions, rejections, short supply, damage claims, price disputes and customer feedback against each order.
Connect sales, procurement, inventory & accounts
Quotation, sales order, PO, goods receipt, delivery order, invoice, payment and accounting entries — connected in one system.
Support Singapore e-invoicing & compliance
Structured invoicing, accounting controls and InvoiceNow / e-invoicing readiness built in for Singapore ship chandlers.
Everything a ship chandler runs — on one manifest.
RFQ & Quotation
- Capture from email, PDF, Excel, scans
- AI/OCR-assisted text extraction
- Multi-line item quotation
- Customer-specific pricing
- Margin rules & approval control
- Revision history
- Fast quote-to-order conversion
Marine Product Management
- IMPA code support
- ISSA code support
- Internal SKU mapping
- Customer & supplier item codes
- Substitute item management
- Pack size & UOM conversion
Procurement
- Supplier RFQ
- Supplier price comparison
- Purchase order generation
- Goods received note
- Back-to-back purchase workflow
- Supplier delivery tracking
- Vendor invoice matching
Inventory & Warehouse
- Multi-warehouse stock control
- Batch & expiry tracking
- Picking & packing
- Stock reservation
- Reorder alerts
- Movement history & valuation
Vessel & Delivery
- Vessel, agent & owner records
- Port & berth information
- ETA & delivery date tracking
- Delivery order & packing list
- Proof of delivery attachments
- Short-supply & claims records
Finance & Reporting
- Sales & purchase invoices
- AR / AP
- Multi-currency invoicing & FX
- GST reporting
- E-invoicing readiness
- Gross profit by RFQ
- Profit by vessel, customer, item group
- Management dashboard
One 500-line vessel RFQ — OCR capture, vendor price checks, quotation, order confirmation, delivery documents and invoicing — handled in two days or less and under 60 minutes of staff time, because every stage flows through one ERP with no re-keying.
Accounting software issues invoices. Ship chandlers need more.
You process large RFQs fast, match IMPA/ISSA items, compare suppliers, protect margins, coordinate vessel deliveries and track claims with accounting, inventory and compliance in the same system.
Runs operations in Excel
- RFQs handled by spreadsheet and email
- No IMPA / ISSA item matching
- Supplier comparison done by hand
- Margins discovered after the fact
- Accounts kept in a separate system
- Single-currency, manual FX on global orders
- Process knowledge trapped in individual staff
One integrated platform
- RFQ-to-order workflow with OCR/AI capture
- IMPA, ISSA & multi-code matching built in
- Supplier RFQ & price comparison in-system
- Live gross profit per RFQ and vessel
- Accounting, inventory & e-invoicing together
- Multi-currency quotes & invoices across ports
- Process knowledge held in the system, not people
Singapore's e-invoicing mandate is here. Legacy software won't get you there.
IRAS now requires GST-registered businesses to send structured invoice data directly to IRAS over the InvoiceNow (Peppol) network. It's already in force for newer registrants and is rolling out to every GST-registered business on a fixed schedule and IRAS will notify businesses registered before 2026 of their date by mid-2026.
Most older ship chandling systems were never built for this. PDF and Excel invoices can't be transmitted to IRAS, and bolt-on patches rarely survive an audit. A2000ERP is built for InvoiceNow / Peppol so compliance becomes a switch-on, not a software rebuild.
Get InvoiceNow-ready with A2000ERP →Why legacy chandling software falls short
- Issues PDF / paper invoices that can't transmit to IRAS
- No structured Peppol (PINT-SG) e-invoice format
- GST data re-keyed by hand, an audit risk at every step
- Vendor at end-of-life, with no path to InvoiceNow
- A2000ERP: structured e-invoices, ready to transmit to IRAS
- A2000ERP: full audit trail from RFQ to invoice
Source: IRAS GST InvoiceNow Requirement, phased implementation (Committee of Supply 2026). Confirm your exact date with the IRAS Implementation Date Calculator.
Switching is supported. SMEs can tap the Productivity Solutions Grant (PSG) for up to 50% of eligible software costs, plus a new InvoiceNow onboarding grant of up to S$1,000 and InvoiceNow-Ready Solutions are free for SMEs until Mar 2031. Most ship chandlers land in the 2029–2031 waves, but onboarding a compliant ERP early means grants, a smoother migration and faster GST refunds.
Ask about PSG eligibilityBuilt for the people supplying vessels.
What changes once it's all in one system.
Quote faster
Cut RFQ processing time and respond before competitors do.
Protect margins
Apply pricing rules, compare supplier costs and track gross profit per order.
Reduce manual work
Replace spreadsheets, copy-paste work and disconnected email trails.
Deliver reliably
Plan by vessel, ETA, port and delivery instruction — every time.
Strengthen audit control
Quotes, approvals, POs, DOs, invoices, claims and attachments in one place.
Scale without chaos
Handle more RFQs and vessel orders without piling on admin headcount.
Strong enough for Singapore compliance. Scalable across the world's ports.
Whether you supply vessels in Southeast Asia, the Middle East, Europe, Africa or the Americas, A2000ERP gives your team one digital backbone to run ship chandling with speed, accuracy and confidence — multi-currency, multi-port, multi-warehouse.
Operators already running on A2000.
It integrates POS, e-commerce and the back-end ERP, syncing directly to our accounting with no job duplication. It has improved our efficiency and productivity by about 20%.
The A2000 ERP software, designed in Singapore, copes with the growing demands of our fast-expanding operations. It reduced cost over-runs and increased the profitability of our projects.
There is a notable increase in productivity and efficiency after using A2000's cloud ERP. It reduces our costs, improves our work environment and prepares us for future expansion.
After upgrading to A2000's cloud-based ERP and using it in mobile sales, our productivity increased by 17%. We will not hesitate to recommend A2000's ERP systems.
Ship chandling ERP — the essentials.
What is ship chandling ERP software?+
How fast can A2000ERP process a large RFQ?+
Is A2000ERP ready for Singapore GST InvoiceNow e-invoicing?+
Can it handle IMPA and ISSA codes alongside our own item codes?+
Does it work for suppliers operating beyond Singapore?+
Quote faster. Deliver better. Run it all from one platform.
Move from manual RFQs, spreadsheets and disconnected accounting into one integrated ERP managing enquiries, quotations, procurement, inventory, delivery, invoicing and profitability.
Ship Chandling ERP Software · Ship Procurement Software · IMPA Code ERP Software · Singapore Ship Chandling Software · Ship Chandling E-Invoice Software
From vessel RFQ to paid invoice in one maritime ERP.
A2000ERP unifies quotation, ship procurement, IMPA code matching, multi-warehouse inventory, delivery and integrated accounting. Allowing ship chandlers quote faster, protect margin, and arrive ready for Singapore's GST InvoiceNow e-invoicing era.
Ship chandling runs on urgency, codes and thin margins. Accounting software can't keep up.
Every vessel inquiry arrives with hundreds of line items, multiple suppliers, shifting delivery windows, port restrictions, bonded stores, provisions, technical supplies and multi-currency billing. A2000ERP Ship Procurement Software was built for exactly that reality.
- Large vessel RFQs with many product lines, handled in minutes not hours
- IMPA & ISSA code references with supplier item mapping
- Fast supplier price comparison and contract / customer-specific pricing
- Multi-currency quotations and invoices across global ports
- Bonded stores, provisions and technical supplies in one catalogue
- Real-time profitability by order, vessel, customer and category
From RFQ to invoice, charted as a single voyage
No re-keying between spreadsheets, email and accounting. Each stage flows into the next — with cost, stock and margin visible the whole way.
Vessel inquiry
Capture RFQs from any file format.
Organise items
Structure every requested line.
Match codes
IMPA / ISSA / internal SKUs.
Compare suppliers
Price & availability side by side.
Quote
Accurate, margin-aware offers.
Sales order
Convert approved quotes.
Purchase orders
Issue POs to suppliers.
Warehouse
Receive, pick & pack.
Delivery
Packing lists & port docs.
Invoice
Auto-post to accounts.
Profit review
Margin by order & vessel.
500 line items in 60 man-minutes
A2000ERP Ship Chandling system processes an RFQ start to end. From OCR-capturing a 500-line item vessel request, running vendor price-quote checks, issuing the quotation, confirming the order, arranging deliveries and raising invoices. All done within 2 days and under 60 man-minutes of staff time.
Exceptional productivity gain!Key benefits built for maritime supply
Respond faster to vessel RFQs
Capture inquiries, organise line items, retrieve product history and prepare quotations faster to win more jobs.
Improve ship procurement accuracy
Compare supplier quotations and availability, then convert approved items straight into purchase orders.
IMPA Code ERP workflows
Standardise descriptions with IMPA & ISSA codes and supplier mapping to cut disputes and errors.
Manage multi-warehouse inventory
Track receiving, picking, packing and delivery across warehouses, storage locations and branches.
Protect profit margin
Watch item cost, customer and supplier pricing, and order-level margin before and after fulfilment.
GST & e-invoice ready
Structured invoicing, audit trails and GST reporting tuned for Singapore InvoiceNow and digital trade.
Stronger management visibility
Sales, procurement, inventory, delivery, billing and finance in one real-time source of truth.
Support global operations
Multiple countries, currencies, ports, customers and supplier networks on one scalable platform.
Marine procurement lives or dies on the right code.
A wrong item, a missing code or an unclear description delays quotations, triggers disputes and holds up vessel delivery. A2000ERP standardises marine product data so your sales, procurement and warehouse teams speak the same language as your customers and suppliers.
Better item matching means faster vessel responses, cleaner quotations and far fewer costly mistakes.
Modernise before the e-invoicing deadline becomes urgent.
Singapore ship chandlers are entering a new phase of digital compliance. As the industry moves to GST InvoiceNow and e-invoicing, legacy systems that can't produce structured invoices, audit trails and clean GST reporting will only get harder to maintain.
A2000ERP is built so the transition is a switch-on, not a scramble. Ship Chandling E-Invoice Software that connects operations and accounting from day one.
Get e-invoice ready →Structured invoicing. Digital, validated invoice data instead of PDFs and manual checks.
Integrated GST. Tax reporting and ledger auto-posting flow from the same transactions.
Full audit trail. Every quote, PO, delivery and invoice is traceable end to end.
A real replacement. A practical path off outdated software, not just another add-on.
Two ways to run a chandling business
Legacy stack
- Excel files, email folders and manual POs
- Repeated data entry across tools
- Slow quotation turnaround
- Poor visibility of supplier cost
- Manual GST and invoice checking
- Unclear stock availability
- Weak management reporting
- High dependency on individual staff knowledge
A2000ERP
- One platform from RFQ to invoice
- Enter once, reuse everywhere
- Quotations out while the vessel waits
- Live supplier cost & price comparison
- GST & e-invoice workflows built in
- Real-time multi-warehouse stock
- Profit dashboards by order & vessel
- Process knowledge held in the system
Built for the maritime supply chain
Strong enough for Singapore compliance. Scalable across the world's ports.
Whether you supply vessels in Southeast Asia, the Middle East, Europe, Africa or beyond, A2000ERP gives your team the digital backbone to run ship chandling with speed, accuracy and confidence.
Move from legacy systems to one integrated maritime ERP.
Customers expect faster responses. Suppliers change prices overnight. Margins are tight and e-invoicing is arriving. Tell us about your operation and we'll show you what A2000ERP can do.
Ship Chandling ERP Software · Ship Procurement Software · IMPA Code ERP Software · Singapore Ship Chandling Software · Ship Chandling E-Invoice Software